This role will be crucial to ensure the efficient and organised flow of information across the operations team.
Document Management:
- Collate and assemble operations and maintenance manuals for each fit-out project
- Assist the Health & Safety manager with document control
- Assist the design team with drawing registers and track drawing revisions.
- Assist with the redesign of the company cloud filing system
- Manage document retention and disposal schedules
- Ensure compliance with all relevant document control procedures and standards
Administrative Support
- Provide general administrative support to the construction operations team, including scheduling meetings, preparing agendas and minutes, and handling travel arrangements
- Assist with the preparation of reports, presentations, and other documentation
- Coordinate with various stakeholders, including contractors, suppliers, and consultants
- Manage project correspondence through the Procore management system
- Assist with the procurement process, including issuing purchase orders and tracking vendor performance
- Answering phones as required
Data Entry and Management
- Enter and maintain project data in various databases and spreadsheets
- Prepare and analyse reports as needed
- Assist with the development and implementation of data management procedures
Qualifications and Skills
- Minimum of 2 years of experience in construction administration or document control
- Strong organisational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Knowledge of document management software (e.g., SharePoint, Aconex)
- Excellent communication and interpersonal skills
- Ability to work independently and as part of a team
- Strong problem-solving and analytical skills
Desirable
- Experience working in the construction industry is preferred
- Familiarity with quality management systems and ISO standards
- Procore experience advantageous
Company Benefits
- Excellent rate of pay
- Health insurance and pension
- Life insurance
- Career progression opportunities
